Project Management

What is a Project

Let's start with the official PMI definition: A Project is a temporary endeavor undertaken to create a unique product, service, or result. It has a definite beginning and end (repetitive elements may be present but has fundamental uniqueness).
Simply put,  a project is not the same as an everyday task.
A project
  • aims to create something new,
  • has a timeline,
  • is not an everyday task, so involves unfamiliarity 
  • requires resources, often from cross-functional teams
  • has a sponsor
Properly managing a project needs efforts, resources, and different skills.
If you are not creating something new, if you are already familiar, you are in
no hurry to get there - would you want to go through the rigors of
project management  
Business Meeting 2

What is Project Management

The application of knowledge, skills, tools, and technique to manage activities to meet project requirements

Simply put - Its the way you structure and manage the tasks, resources needed to achieve the required outcomes

Why should a project be formally managed

Before we go thru what all needs to be done to successfully manage a project, let's review why does it need to be done, why all the structure is required. A formally managed project will have  :

  • Proactive risk management - project involves unfamiliarity, risks are bound to be there

  • Good communication flow - you are working with a few people in the project team you will have other stakeholders, to manage it all you would need to communicate well 

  • Predictability & Control - projects involve resource costs and other expenses, when you spend, you need to know - how are you doing, you want to stay in control 

  • Better resource tracking & utilization - cross-functional resources are often difficult to get, and hence should be properly managed

  • Better output - the PM structure helps you achieve on time, desirable outputs with in the cost

Who is a Project Manager

A project manager ( PM ) is a person responsible to achieve project objectives. 

A PM would need to (but not limited to):

  • identify requirements

  • establish clear & achievable objectives

  • balancing the competing demands of scope, time, cost & quality

  • Address the various needs, concerns, and expectations of stakeholders 

 

What skills should a project manager have 

The skills required can be numerous, I will enumerate some that I believe are a must :

  • Inspiring leadership

  • Ability to deal with ambiguity and clarifying for others

  • Adaptability

  • Ownership

  • Needs to be organized

  • Problem-solving

  • Communication, communication, communication

 I have not included the standard technical skills /competencies of scheduling, cost management, scope management etc.. as those are easily learned if you have other skills